About Gallagher

Our purpose at Gallagher is ‘Protect what matters most’ and we live it every day. Not only does our technology protect some of the world’s highest security environments and agriculture businesses, but our purpose also means we care deeply about our people and their families.

With operations in New Zealand, Australia, Asia, Africa, USA, Canada, the UK and Europe—and exports to more than 160 countries—we provide unrivalled, globally focused career pathways.

The Opportunity

We’re undertaking a global S/4 HANA transformation programme, and we need an organised, proactive Project Coordinator to help bring it to life.

In this role, you’ll work closely with the S/4 HANA Programme Manager and project leads to coordinate plans, maintain registers, track progress, and keep communications flowing. You’ll be right in the thick of it — scheduling key meetings, documenting decisions, chasing up actions, and ensuring everyone is aligned and focused.

Part EA, part project wrangler, this is a role for someone who loves variety, takes initiative, and thrives on helping complex projects stay smooth and on target.

What You’ll be Doing

• Project Planning & Coordination: Maintain and update S/4 HANA project plans in collaboration with project leadership; support integrated planning across workstreams and phases.
• Progress Tracking & Risk Management: Monitor programme registers, follow up on risk mitigation actions, and ensure timely updates to maintain delivery momentum.
• Stakeholder Communication: Organize and facilitate meetings, prepare agendas and minutes, and ensure consistent communication using agreed tools and cadences.
• Governance & Reporting: Prepare structured reports and documentation for governance forums, ensuring accuracy in capturing decisions, risks, and actions.
• Administrative & Operational Support: Manage logistics, support onboarding and invoicing, and act as a central point of contact to maintain a well-organized project environment.

The Fit

We’re looking for someone with the confidence and capability to support senior programme leaders while also being hands-on with the tools, registers, and workflows that keep a programme of this scale moving.

You’ll bring:

• Proven experience coordinating complex projects or programmes, ideally in a large or fast-moving organisation

• Strong admin/EA skills including diary management, documentation, and meeting support

• Experience with programme registers, project scheduling, and reporting tools

• An understanding of ERP projects or transformation programmes (SAP S/4 HANA experience is a big plus!)

• Great attention to detail, calmness under pressure, and a collaborative, can-do mindset

You’ll be a natural organiser, a clear communicator, and someone who takes pride in being the glue that holds everything together.

Why Gallagher?

At Gallagher, we foster a supportive and family-friendly work environment where innovation and people come first. We offer:

• Free on-site parking
• Life & Disability Insurance
• Staff discounts through the Boost App
• A vibrant culture with team events, learning sessions + great coffee
• Global career pathways and a highly respected NZ brand